Privacy Notice for Visitors

1. Introduction

We respect your privacy and are committed to protecting your personal data. This privacy notice explains how we collect, use, and protect your personal data when you visit our premises and sign in as a visitor. We comply with the requirements of the General Data Protection Regulation (GDPR) and the Swiss Federal Act on Data Protection (FADP).

2. Data Controller

The data controller responsible for processing your personal data is:

EAO AG
⁠Tannwaldstrasse 88
⁠4600 Olten
⁠Switzerland
⁠⁠⁠privacy.policies@eao.com

If you have any questions about this privacy notice, please contact us at the details provided above.

3. Personal Data We Collect

When you sign in as a visitor, we collect the following personal data:

• Name, Surname
• Organization/Company 
• Vehicle license plate number
• Time and date of visit (Entry and Exit)

4. Legal Basis for Processing

We process your personal data based on the following legal grounds:

• Legitimate interests (Art. 6(1)(f) GDPR / Art. 31(1) FADP) in ensuring security and managing visitor access.
• Legal obligations (Art. 6(1)(c) GDPR / Art. 31(1) FADP) where applicable for regulatory compliance.

5. Purpose of Data Processing

We process visitor data for the following purposes:

• Ensuring security and safety of our premises
• Keeping visitor logs for security and compliance purposes
• Managing appointments and access control

6. Data Retention

We retain visitor records for a limited period necessary for security purposes and to comply with legal obligations. Unless otherwise required by law, visitor logs are deleted after 4 weeks.

7. Data Sharing and Transfers

Your personal data is not shared with third parties unless required by law or necessary for security purposes. If data is transferred outside the EU/Switzerland, appropriate safeguards such as Standard Contractual Clauses (SCCs) or other legally compliant mechanisms will be in place.

8. Your Rights

Under the GDPR and FADP, you have the following rights regarding your personal data:

• Right to access, rectify, or erase your data
• Right to restrict or object to processing
• Right to data portability (where applicable)
• Right to lodge a complaint with a supervisory authority

For inquiries regarding your personal data, you may contact our Data Protection Officer at ⁠⁠privacy.policies@eao.com. If you wish to lodge a complaint, you may contact your national data protection authority or, for Swiss visitors, the Federal Data Protection and Information Commissioner (FDPIC).

9. Security Measures

We implement appropriate technical and organizational measures to protect your personal data against unauthorized access, loss, or misuse.

10. Changes to this Notice

We may update this privacy notice from time to time. The latest version will always be available via the QR code provided.

For further information, please contact ⁠⁠privacy.policies@eao.com